Communication with your new hires is key. But among all of the other tasks, it can become a burden. Having a series of email templates you can use whenever you want can really ease that burden. Just tweak them as you need to and send (or schedule them to be sent) according to your timeline. Here are the 10 most important ones for you to add to your toolkit.
Template 1. New hire (office-based) welcome
What: New hire (office-based) welcome
When: After they’ve accepted your offer
Recipients: New hire
Sender: HR lead or hiring manager
Brief: To make your new employee feel at ease and come prepared on their first day.
Template 2. New hire (remote) welcome
What: New hire (remote) welcome
When: After they’ve accepted your offer
Recipients: New hire
Sender: HR lead or hiring manager
Brief: To make your new employee feel at ease and come prepared on their first day.
Template 3. New hire (in-office) onboarding schedule
What: New hire onboarding schedule
When: A few weeks before the start date
Recipients: New hire
Sender: HR lead or hiring manager
Brief: To clarify what your new hire can expect on day one
Template 4. New hire (remote) onboarding schedule
What: New hire onboarding schedule
When: A few weeks before the start date
Recipients: New hire
Sender: HR lead or hiring manager
Brief: To clarify what your new hire can expect on day one
Template 5. New hire line manager welcome
What: New hire line manager welcome and buddy introduction
When: Week before start
Recipients: New hire
Sender: Line manager
Brief: To open up a connection between your new employee and their supervisor, and to introduce their buddy.
Template 6. New hire company announcement
What: New hire company announcement
When: A few days before the start date
Recipients: Company-wide
Sender: HR lead
Brief: A short and accessible ice-breaker introducing your new employee
Template 7. Mandatory training announcement: In-person training
What: Mandatory training announcement
When: First month
Recipients: New hire
Sender: HR
Brief: To invite new hire to complete in-person mandatory training
Template 8. Mandatory training announcement: Live virtual training
What: Mandatory training announcement
When: First month
Recipients: New hire
Sender: HR
Brief: To invite new hire to complete live virtual mandatory training
Template 9. Mandatory training announcement: Online, synchronous training
What: Mandatory training announcement
When: First month
Recipients: New hire
Sender: HR
Brief: To invite new hire to complete online, synchronous mandatory training
Template 10. Invitation to log into the company LMS
What: Invitation to log into the company’s learning management system
When: First week
Recipients: New hire
Sender: HR
Brief: To engage new hire with the learning management system